2.3 Monthly and Annual Statements, 1802 - 1939

Sub-Series

Scope and Contents

This subseries is comprised of monthly and annual statements related to Provincial finances. These statements pertain to select Houses, high schools, and colleges, as well as mission activity in Jamaica, New England, and New York. The subseries also includes reports prepared by the Provincial Procurator for the Society’s Procurator General in Rome. Statements were compiled retrospectively (in the early 20th century) by Procurator Joseph Zwingé for the years 1802 to 1893, in an account book that includes documentation of the Province’s debts in 1835 and the sale of enslaved people in 1838 (Financial Statements, Corporation of Roman Catholic Clergymen, Box 70, Folder 2).

Starting in the mid-1800s, the Province’s Houses and colleges submitted financial statements to the Procurator, though there was no systematic reporting or retention of these statements until after the formation of the Maryland-New York Province in 1879. The Houses (residences), colleges, and Houses of Jesuit formation then began submitting monthly and annual reports of their assets, account balances showing common expenses, and receipts. The Provincial Procurator also created his own monthly and annual reports of the Province as a whole. These reports documented a variety of Provincial activity, including: credits and expenses related to land leased to tenants in Southern Maryland and Pennsylvania, payments towards the annual Provincial tax, interest from investments, pension investments and disbursements, expenses covering the medical care of members, and administrative costs such as lawyer and agent fees.

**Please note: the finding aid contains Scope and Contents notes for each folder. This folder-level description has been imported from an older finding aid. Researchers may encounter outdated or potentially offensive terminology and occasional inaccuracies. If you would like to notify Special Collections of any issues that need correcting, please contact us.**

Materials on Slavery

Some materials in this subseries contain references to slavery, slaveholding, and enslaved individuals. Some materials in this subseries address the Province's 1838 sale of 272 enslaved individuals. Relevant folders are noted in the finding aid.

Provenance and Arrangement

Materials in this subseries are drawn from both the core collection that has been on deposit since the 1970s, as well as materials sent later as part of the addenda.

Conditions Governing Access

Most materials dated 1900 and later have not been digitized. Materials dating 1900-1939 are available for research use at the Booth Family Center for Special Collections. All materials dated 1940 and later are restricted.

Dates

1802 - 1939

Conditions Governing Access

The Maryland Province Archives is on deposit at Georgetown University and is the property of the USA East Province of the Society of Jesus. As stewards of the Archives, the Georgetown University Library’s Booth Family Center for Special Collections is responsible for managing access to the material based on policies set forth by the USA East Province. Researchers may view these materials in the Reading Room of the Booth Family Center for Special Collections. General policies for using Special Collections can be found here.

Access to the Archives is governed by the USA East Province and is subject to all Library and Special Collections policies and procedures in addition to the specific guidelines below. These guidelines are a summary of access policies; the Archives may include materials that fall outside the scope of these general guidelines. For information on access to specific materials, please contact the Special Collections staff.

Guidelines:

1. All Archives materials dated or bearing solely on events occurring before January 1, 1940, shall be open for review unless otherwise restricted, subject to Library policies and procedures.

2. All unpublished Archives materials dated or bearing solely on events occurring on or after January 1, 1940, shall be open for review upon request subject to a decision by the Provincial or someone designated by the Provincial.

3. Researchers may quote from the materials.

4. Researchers may take their own photographs of the material for scholarly and research purposes. Allowing photographs is not an authorization to publish or to deposit the material in another library or archive.

5. Written permission from the USA East Province is required for the publication of substantive portions of any material or publication-quality reproductions of any material.

6. Material not yet processed is not available to researchers; permission will not be granted to access any unprocessed material.

7. Audiovisual, microfilm and other material in the Archives, the original of which is held in another archive, may be consulted and transcribed only. Written permission from the archive holding the original material is required for any duplication, reproduction, or publication of that material.

8. Use the Permission Request Form to request permission (i) to access any restricted processed material or (ii) to publish reproductions or quote substantive portions of the material. Send the completed form by email to the Booth Family Center for Special Collections (speccoll@georgetown.edu).

Extent

From the Collection: 308 boxes (212 regular boxes, 25 oversized boxes, 58 restricted regular boxes, 13 restricted oversized boxes, plus 14 card catalog drawers )